Changes to how you can apply for Disclosure and Barring Service (DBS) checks

We are making changes to how you can apply for DBS checks in relation to CSSIW applications or renewals.

Currently, we provide the DBS application form for people who are registering with us and have to apply for a DBS check. 

We also manage the process of completed forms and pay DBS fees.

We are making changes to this process and we asked for your views last summer. The exercise and feedback form to submit your views is now closed. You can still tell us your views by completing our feedback form.

Next steps

Later this year, we will no longer directly manage DBS checks. We will publish more information about this soon. The checks will then be managed online by a third-party service which will process your DBS application on our behalf. 

We are now going through a tendering process to identify a supplier for the service.

  • What are the changes?

    From January 2018, we will no longer accept DBS renewal applications more than three months before your current certificate reaches three years old. 

    From 1 April 2018, you will be required to pay the DBS fee (currently £44) if you are registering, re-registering or need a new DBS check.

    When the third-party service is introduced, an administration fee will be charged. However, if you register with the DBS Update Service (External link) there will be a transitional arrangement. This will effectively fund your £13 subscription to the DBS Update Service for the first year.

  • Register with the DBS Update Service

    If you have not already done so, you should register to the DBS Update Service (External link) when you apply for your next DBS check. You must also give us permission to check if anything’s changed on your certificate. You can do this through the Update Service.

    Using the DBS Update service reduces the number of checks. The DBS Update service allows employers or regulators to see if any relevant information has been identified about the individual since their Certificate was last issued. This reduces the need to ask individuals to apply for multiple Certificates if they move from one job to another in the same workforce or when a re-check is required.

  • Why are we proposing these changes?

    Amendments to relevant Regulations mean we can accept the assurance of the DBS Update Service, even if the original DBS certificate is not countersigned by Welsh Ministers.

    Child minders or people running small businesses who are not already on the DBS Update Service (External link) and need a DBS check, cannot request DBS checks directly and need to use a licensing body. The third party service we propose to put in place will enable providers in that position to apply for a check and benefit from the speed and efficiency of an online service.

    The changes will also bring us into line with other UK regulators who already use a third party service to administer DBS checks. 

    The move to a third party provider for DBS checks will complement the introduction of online registration services also planned for 2018.

  • Childcare and play services

    From 1 April 2018, we no longer play a role in applications for DBS checks for the Person In Charge (PIC) if that is their only role in the registered service.

    For DBS purposes, the employer should ensure appropriate checks are in place.

    The move to a third party provider for DBS checks will complement the introduction of online registration services also planned for 2018.

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