Disclosure and Barring Service (DBS) checks (previously CRB checks)

Information about how to apply for DBS checks.

We want to make sure that people who receive services are safe. When you make an application we will start ‘fit person’ checks. DBS checks are a part of this.

The DBS is responsible for:

  • processing requests for criminal records checks
  • deciding whether it is appropriate for a person to be placed on or removed from a barred list
  • placing or removing people from the DBS children’s barred list and adults’ barred list for Wales, Northern Ireland and England.

We are required to share information with DBS where necessary.

If you have not already done so, you should sign up to the DBS Update Service (External link) when you apply for your next DBS check. You must also give us permission to check if anything’s changed on your certificate. You can do this through the Update Service.

Changes to how you can apply for a DBS check

We are changing how you can apply for DBS checks in relation to applications or renewals. To find out more about these changes please visit our ‘Changes to how you can apply for DBS’ page.

  • Who has to apply for DBS check?

    All social care staff, including registered managers, registered persons and responsible individuals, must hold a current DBS certificate. 

    In the case of staff in children’s homes, adoption services, children’s day care and child minding (including household members), these must be renewed every 3 years. We also recommend a 3 yearly renewal cycle for social care workers employed in adult services.

    Adult and children’s homes services

    If you work in adult and children’s homes services you will need to apply for a DBS certificate when applying to register as a registered provider or responsible individual (initial appointment only) with us – your DBS certificate will need to be countersigned by us.

    Children’s day care services

    If you work in children’s day care services and are applying to register as a registered provider or responsible individual, you may use your current DBS certificate to support your application if:

    • It is less than three years old;
    • It relates to the workforce area you are applying for and where the same level of check is required; and
    • We have seen your original certificate.

    If you cannot meet the above requirements, your DBS application and certificate will need to be countersigned by us.

    Visit the GOV.UK website (External link) to read their guides to help you identify which type of workforce a Disclosure and Barring Service (DBS) applicant will be working in.

  • How do I submit my DBS application and identity documents?

    You will need to either:

    Arrange an appointment with one of our offices

    Please arrange an appointment to visit your nearest Care Inspectorate Wales office to submit your DBS application and identity documents. Details of your nearest office and how to contact them are on our contact us page.

    Use the Post Office to certify documents

    If you don’t live near one of our offices or need to travel to get your identity documents checked, you can use the Post Office ‘Document Certification Service’ to certify photocopies of your identification documents.

    They will check and certify up to three photocopied documents and confirm that each document is a true likeness of the original. Additional documents can be verified at an extra charge. Please note that the Post Office do not validate birth or marriage certificates.

    Please visit the Document Certification Service area of the Post Office website (External link) or your nearest branch  to check if your nearest branch offers this service.

    Register with DBS update service

    The DBS update service lets you keep your DBS Certificate up-to-date so you can take it with you when you move jobs or roles within the same workforce area. To register for the service visit the DBS website. (External link).

  • Renewing your certificate

    Some people need to renew their DBS certificate with us every three years – the responsibility for this lies with the certificate holder; not with us. If your certificate lapses because you have not submitted a renewal application in time your registration may be at risk.

    Please note, from January 2018, we will no longer accept DBS renewal applications more than three months before they are required. 

    If you are not on the DBS Update Service, then a new certificate is required every three years.  The new restriction prevents you from applying for a new certificate before it is required. For example, if your certificate is 2 years 9 months old or more, we would accept a renewal application. If it is less than  2 years 9 months old, we would not accept a renewal application.


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