CARE STANDARDS ACT 2000 
Regulation 29 - Children’s Homes (Wales) Regulations 2002 

GUIDANCE - COMPLYING WITH NOTIFICATION REQUIREMENTS 
Mae'r ffurflen hon hefyd ar gael yn Gymraeg / This form is also available in Welsh

NOTIFIABLE EVENTS
The aim of this guidance is to help registered persons comply with Regulation 29. It sets out lists of the type of circumstances which CIW considers would fall within the events specified by the Regulation. The lists are however not exhaustive and registered persons are encouraged to notify the local office of the Inspectorate of any event which they may feel requires notification. Where there is a doubt it is advisable to seek advice from CIW. 

Regulation 29 of the Children’s Homes (Wales) Regulations 2002 places a duty on registered persons to notify the CIW (and the various other persons listed in Schedule 5 ) of the occurrence of the following events. 

•	The death of a child accommodated in the home (The Health Authority should also be informed)  
•	Referral of a person working in the home to the DBS barring list
•	The serious illness or serious accident sustained by a child accommodated in the home
•	The occurrence of an infectious disease which is – in the opinion of a medical practitioner – sufficiently serious to be notified (The Health Authority should also be informed)
•	The involvement, or suspected involvement, of a child accommodated at the home in prostitution (Child sexual exploitation)
•	A serious incident necessitating calling the police to the home
•	Any serious complaint about the home or persons working there
•	Instigation and subsequent outcome of any child protection enquiry involving a child accommodated at the home

In addition:
•	Absconding by a child accommodated at the home (the registered person is required to notify the placing authority)
•	An allegation that a child accommodated at the home has committed a serious offence (the registered person is required to notify the placing authority and police)

In the interests of transparency and co-operation it is good practice to ‘copy in’ CIW where absconsions and/or serious offences are reported.

Points to remember:
•	If any of the above events take place, the registered person shall notify the relevant persons as detailed in Schedule 5 of the Children’s Homes (Wales) Regulations 2002
•	A notification shall include the initials of the child concerned only
•	The registered person shall without delay also notify the parent of a child accommodated in the home of any significant incident affecting the child’s welfare unless to do so is not reasonably practical or would place the child’s welfare at risk
•	Any notification made in accordance with this regulation which is given orally shall be confirmed in writing
•	The notification to CIW should be made within 24 hours of the registered person being informed, or otherwise becoming aware, that such an incident has taken place 
•	A failure to comply with Regulation 29 is an offence 

According to the nature of the incident registered persons are reminded of the need to consider notifying other relevant authorities. Particularly there is a requirement to report certain events (including accidents and incidents at work) under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 whose website is found at http://www.hse.gov.uk/riddor/. Consideration will have to be given to notifying the Police or Local Authority in appropriate circumstances. 

Examples of serious injury: 
•	Fractures 
•	Head injury 
•	Dislocation of the shoulder, hip, knee or spine 
•	Chemical or any penetrating injury to the eye 
•	Any injury resulting from an electric shock or electrical burn leading to unconsciousness or requiring resuscitation or treatment in hospital 
•	Any other injury leading to hypothermia, heat induced illness, burns and unconsciousness requiring resuscitation or requiring treatment in hospital 
•	Unconsciousness caused by asphyxia or exposure to harmful substance or biological agent 
•	Self Injurious behaviour/action requiring resuscitation or treatment in hospital
•	Alcohol/substance misuse requiring resuscitation or treatment in hospital

Examples of serious Incidents which should be reported to the police: 
•	Burglary 
•	Theft 
•	Fraud 
•	Assault 
•	Fire/Arson 
Examples of serious illness:
•	Measles/Rubella
•	Mumps
•	Whooping Cough
•	Acute Meningitis
•	Scarlet Fever
•	Diphtheria
•	Tetanus
•	Food Poisoning

The above list is not exhaustive and registered persons are advised to seek advice where they are unsure. A list of notifiable diseases is available at the Public Health Wales website.

Important 
Where there is any allegation of inappropriate care, reference should be made to 
Child Protection procedures 

Regulation 29 Notification – Children’s Homes (Wales) Regulations 2002
Mae'r ffurflen hon hefyd ar gael yn Gymraeg / This form is also available in Welsh

This form can be used to notify us of significant events occurring in children’s homes. Guidance on completing and submitting notification forms is available on our website at:
www.careinspectorate.wales 
Part 1: The establishment 
Name of service:	     
	
Address of service:	     
	
Part 2: Person using the service
Initials of young person:	Date of birth:	Gender:	
     
	     	     	
Name of Placing Authority	     	
Part 3: Reason for notification
Event:		Brief statement as to nature of event:	Date occurred:
(dd/mm/yyyy)	
Death of a child:

		     	     	
Referral of person working at the home to the ISA:

		     	     	
Serious illness of child:

		     	     	
Serious accident sustained by a child:

		     	     	
Occurrence of infectious disease at the home:

		     	     	
Serious incident necessitating calling the police to the home:

		     	     	
Involvement or suspected involvement of a child in prostitution:
(Child sexual exploitation)

		     	     	
Any serious complaint about the home:

		     	     	
Instigation of child protection enquiry involving a child:

		     	     	
Outcome of child protection enquiry:
		     	     	
Allegation of serious offence by a child:*

		     	     	
Absconding by a child:*

		     	     	
*See guidance note above.

Part 4: Response
State the action(s) taken.  Please provide sufficient information to indicate diligence and compliance in response to this event:	
     

(Please use continuation sheet (page 9) if required)	

Part 5: Others informed
Organisation / Individual:
	Date informed: (dd/mm/yyyy)	
Relative / carer – where appropriate:	     

Advocate:
	     

Social Services/Local Authority:  
Please specify
	     

Local Health Board:  Please specify
	     

Local safeguarding team: Please specify
	     

Police: Please specify
	     

Other: (e.g. Environmental Health, Public Health, RIDDOR, Health & Safety Executive) Please specify	     

Part 6: Form completed by
Name:
	Job title:	Date: (dd/mm/yyyy)	
     

	     	     	

Care Inspectorate Wales
Declaration

Important: 
We process any personal and/or sensitive information we hold about you fairly and lawfully, and we only ask for such information where it is necessary for us to carry out our role. For more information about how we process your personal data, and your rights in relation to this, please see our Privacy Notice at https://careinspectorate.wales/how-we-use-your-information, or contact us for a paper copy.

Completed forms will often contain personal information and require adequate protection. Therefore forms should only be submitted using one of the following methods:

•	By secure email to CIW.Support@gov.wales

•	By Recorded Delivery to a CIW office:

Care Inspectorate Wales  Government Buildings,
Sarn Mynach,
Llandudno Junction
LL31 9RZ
Fax: 0872 437 7301	Care Inspectorate Wales  Welsh Government Building,
Rhydycar Business Park
Merthyr Tydfil
CF48 1UZ
Fax: 0872 437 7302
	Care Inspectorate Wales 
Government Buildings
Picton Terrace
Carmarthen
SA31 3BT
Fax: 0872 437 7303	
Important: Completed forms should not be sent directly to CIW staff.

(Continuation Sheet)